Thursday, November 11, 2010
LjjSpeaks Blogbost: Civility is Cool. Join in our conversation!
Monday, November 8, 2010
Add an Hour To Your Day (You really can!) | Ron Ashkenas | Harvard Business Review
Add an Hour to Your Day
November 2010 - Ron Ashkenas
What would you do with an extra hour? Sounds like the plot device of a romantic comedy — but in truth it's an opportunity that many world residents receive around this time every year. I'm talking about the shift from Daylight Saving Time (or Summer Time in the EU) to Standard Time when we turn back our clocks and repeat one hour.
Now, let me acknowledge that it's not really an "extra" hour. You have to give it back in the spring, and it doesn't really affect your lifespan. However, it's important to consider what to do with extra time — since one of the most frequent concerns of managers is not having enough.
A number of years ago, I co-authored a piece in HBR with Robert H. Schaffer about why managers waste time. In the article, we shared a question that had been posed to dozens of managers: Imagine if the president of your company personally asked you to take on a special assignment — working directly for her. The project would take one day per week but you would have to continue your regular job in the remaining time. Would you take the assignment? By now we've asked this question to hundreds of managers — most who complain about not having enough time already — and 99% say they would take the assignment.
The reality is that we all have "extra" hours available, without having to turn back the clock. Sometimes it takes a presidential request or a customer crisis to find them; and sometimes it takes a personal incentive such as clearing the decks before a vacation. But we all know that those hidden hours exist, buried in unnecessary meetings, inefficient work processes, interruptions, false starts, PowerPoint perfection, misplaced files, and a host of other time-wasters. We may assume that these patterns are part of the normal rhythm of imperfect organizational life — but unconsciously (and sometimes consciously) we know that these inefficiencies give us a cushion in case we have to suddenly step up the pace.
It is still likely that most managers have more cushion than they actually need — and some of that time could be applied to reducing today's feeling of overload, instead of waiting for a crisis or special event. If that applies to you, then here are a couple of ideas for identifying and capturing a few additional hours:
1. Do a quick calendar analysis. Go back through the last few months of your Outlook calendar, Lotus Notes, or handwritten diary. Put a checkmark next to all of the activities or meetings that — in retrospect — truly advanced your organizational or personal goals. Then look at the remaining items. Which ones had no impact on these goals? If you had not spent the time, would it have made a difference? See if you can find a pattern. Finally, look forward at your next couple of months and see if there are meetings or activities that you could bypass or eliminate without any consequence.
2. Ask for feedback. Our time-wasting patterns are often invisible to us — but apparent to those around us. So a second useful step is to ask your subordinates or colleagues if they could identify some activities that you could do less often, do in less time, or stop doing altogether. For example, one manager who did this was told that he didn't need to attend a weekly operations meeting that was run by one of his people — a meeting that he habitually sat in on as a way of "lending support."
None of us have the luxury of finding more time by simply turning back the clock — except when Daylight Saving Time ends. For the rest of the year, we need to find other ways.
How do you find extra time?
Friday, November 5, 2010
Be Childlike!!!!! Love Love Love Seth Godin's Blog Today!
CHILDISH VS. CHILDLIKE
Childlike makes a great scientist.
Childish produces tantrums.
Childlike brings fresh eyes to marketing opportunities.
Childish rarely shows up as promised.
Childlike is fearless and powerful and willing to fail.
Childish is annoying.
Childlike inquires with a pure heart.
Tuesday, November 2, 2010
Monday, November 1, 2010
Voting Help from Michigan Non Profit Association. Quick Links for Voting Ease!
Tomorrow is Election Day! The polls open at 7:00 a.m. and will remain open until 8:00 p.m. Make your voice heard tomorrow by participating in this important election!
Need some tips for tomorrow? MNA has a number of helpful election resources available on our Michigan Participation Project website. Check out the Quick Links below or just visit the site.
http://www.michparticipationproject.org/
Quick Links for Election Resources
- My Polling Location: Find your polling location by entering a few pieces of information about yourself on this website. From here you can also access your sample ballot.
- Do I Need Photo Identification? Yes, but if you do not have a photo ID or forget to bring it with you to the polls, you can still vote by requesting and signing an affidavit. More detailed information is available on the Secretary of State's website.
- Filling Out a Ballot in Michigan: Nervous about filling out your ballot correctly? Check out this easy-to-read description and visual example of how to fill out an optical scan ballot.
- Nonpartisan Voter Guides: Statewide and local guides to give you nonpartisan information on candidates for Governor, Secretary of State, Attorney General, U.S. House of Representatives, State House and Senate Districts, Supreme Court Justices, University of Michigan Board of Regents, Michigan State University Board of Trustees, Wayne State University Board of Governors, and many more.
- Statewide Ballot Proposals: Get information on Ballot Proposals 10-01 (Constitutional Convention) and 10-02 (Ban on felons holding some government offices).
- Sample Ballots: Provide a few basic pieces of information about yourself and this handy site will provide a reminder on your polling location, contact information for your local clerk, and a copy of your sample ballot.
Two Polls to take this morning please: Planning To Vote? Candidates Civil?
Supercharge Your Productivity | Tony Schwartz | Harvard Business Review
Six Ways to Supercharge Your Productivity
It's Labor Day in the U.S. as I write this post. To my own amazement, I've spent most of the past month truly relaxing — reading lots of books, playing tennis, running, hanging out with my family and eating food I mostly shouldn't — scones and donuts for breakfast, BLTs and burgers for lunch. I enjoyed every minute of it.
Now it's time to return to work. I feel lucky to have a job, and especially one I love, but the fall ahead is intense, daunting, and demanding, as I suspect it is for you. I'm anxious about the economy. I'm wondering when the next shoe is going to drop. I'm concerned about how my company will hold up if things do get worse.
Add to all that the digital demands of the world we now inhabit. Armed with ever more ways to connect with each other, and to stay current in every moment, we often aren't sure where to put our focus. We find it harder to give all of our attention to anything — or anyone — for very long.
The consequence is that we're undertaking more and more tasks every day, but they often add up to less and less real value.
Just think about how many emails you now receive and respond to each day? There are 1307 sitting in my inbox right now. I suspect that two dozen at most genuinely merit my attention. But how to focus on those, and invest minimal time on the rest?
What, in short, does it take to be productive and efficient in a world of infinitely rising demand, and endless potential distractions? By productive, I mean generating goods and services with lasting value. By efficient, I mean doing so with the least amount of unnecessary expenditure of time and energy.
Here are six behaviors that we regularly teach to our clients (for more, please click here):
- Make sufficient sleep a top priority. Schedule your bedtime, and start winding down at least 45 minutes earlier. Ninety-eight percent of all human beings need at least 7-8 hours a night to feel fully rested. Only a fraction of us get that much regularly, in part because we buy into the myth that sacrificing an hour or two of sleep a night give us an hour more of productivity. In reality, even small amounts of sleep deprivation take a dramatic toll on our cognitive capacity, our ability to think creatively, our emotional resilience, the quality of our work, and even the speed at which we do it.
- Create one to-do list that includes everything you want or need to do, on and off the job — and I mean everything, including any unresolved issues that merit further reflection. That's the essence of David Allen's simple but profound work (see Getting Things Done). Writing everything down helps get it off your mind, leaving you free to fully focus on what's most important at any given moment.
- Do the most important thing first when you get to work each morning, when you're likely to be have the highest energy and the fewest distractions. Decide the night before what activity most deserves your attention. Then focus on it single-mindedly for no more than 90 minutes. Productivity isn't about how many tasks you complete or the number of hours you work. It's about the enduring value you create.
- Live like a sprinter, not a marathoner. When you work continuously, you're actually progressively depleting your energy reservoir as the day wears on. By making intermittent renewal and refueling important, you're regularly replenishing your reservoir, so you're not only able to fully engage at intervals along the way, but also to maintain high energy much further into the day.
- Monitor your mood. When demand begins to exceed your capacity, one of the most common signs is an increase in negative emotions. The more we move into "fight or flight," the more reactive and impulsive we become, and the less reflective and responsive. The first question to ask yourself is "Why am I feeling this way, and what can I do to make myself feel better?" It may be that you're hungry, tired, overwhelmed, or feeling threatened in some way. Awareness is the first step. You can't change what you don't notice.
- Schedule specific times for activities in your life that you deem important but not urgent. With so much coming at you all the time, it's easy to focus all day on whatever feels most pressing in the moment. What you sacrifice is the opportunity to take on work such as writing, strategizing, thinking creatively, or cultivating relationships, which may require more time and energy, but often yield greater long-term rewards.
Tony Schwartz is president and CEO of The Energy Project. He is the author of the June, 2010 HBR article, "The Productivity Paradox: How Sony Pictures Gets More Out of People by Demanding Less," and coauthor, with Catherine McCarthy, of the 2007 HBR article, "Manage Your Energy, Not Your Time." Tony is also the author of the new book "The Way We're Working Isn't Working: The Four Forgotten Needs that Energize Great Performance" (Free Press, 2010).